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EXTERNAL COMPLAINTS POLICY
|Name of Document Author:||Alessandro Mancini|
|Job Title of Document Author:||CEO|
|Division responsible for Document:|
|Date Document Written:||August 2013|
|Date of Last Review:||23 August 2017|
|Approving Committee:||23 August 2017|
|Date Approved:||23 August 2017|
|Next Due for Revision:||3rd January 2018|
|For use in:|
|For use by:|
|Version No.||Updated By||Date of Update||Description of Changes to this Version|
|4.0||16.05.16||New Appointment||5.0||27.07.17||Changes to structure|
We are committed to providing a high quality legal service and to dealing with all our clients fairly. We acknowledge that we may not always get it right so if something has gone wrong, including in relation to the bill, we need you to tell us. Any expression of dissatisfaction about the service you have received from Mancini Legal Limited will be considered seriously and we will ensure that we respond promptly to any complaint.
HOW DO I MAKE A COMPLAINT?
You can contact us in writing (by letter, fax or email) or by speaking with our Customer Relations Officers whose contact details are:
Tier 1 Complaint (Initial Complaint):
- Referred to Rachel Suttie
- Email : email@example.com
- Mancini Legal Limited 23 West Street Horsham West Sussex RH121PB Tel :01403 337337
Tier 2 Complaint (Escalated Complaint):
- Referred to Robert Carpenter (Managing Director)
- Email : firstname.lastname@example.org
- Mancini Legal Limited 23 West Street Horsham West Sussex RH12 1PB Tel :01403 337337
To help us to understand your complaint, and in order that we do not miss anything, please tell us:
- your full name and contact details
HOW WILL YOU DEAL WITH MY COMPLAINT?
We will record your complaint centrally by a member of the tier 2 complaints team
We will write to you within three working days acknowledging your complaint, enclosing a copy of this policy.
We will investigate your complaint. This will usually involve:
- reviewing your complaint
- reviewing your file(s) and other relevant documents, and
- Speaking with the person who dealt with your matter
We may also need to ask you for further information or documents. If so, we will ask you to provide the information within a specific period of time.
We will update you on the progress of your complaint at appropriate times.
We may also, if appropriate, invite you to a meeting to discuss your complaint. You do not have to attend if you do not wish to or if you are unable to. We will be happy to discuss the matter with you on the telephone.
We will write to you at the end of our investigation to tell you what we have done and what we propose to do to resolve your complaint. Where possible, we will aim to do this within 14 days of the date of our letter of acknowledgement.
WHAT IF I AM NOT SATISFIED WITH THE OUTCOME?
If you are unhappy with the outcome of our complaints handling procedure please first let us know and we will review the matter.
If you are still unhappy you can ask the Legal Ombudsman to look into your complaint. You can contact the Legal Ombudsman:
- by post at PO Box 6806, Wolverhampton, WV1 9WJ
- by telephone: 0300 555 0333 , or
- by email: email@example.com
You must usually refer your complaint within six months of our final written response to your complaint and within six years of the act or omission about which you are complaining occurring (or within three years of you becoming aware of it). Further details are available on the website:
WHAT WILL IT COST?
We will not charge you for handling your complaint.
Please note that if we have issued a bill for work done on the matter, and all or some of the bill is not paid, we may be entitled to charge interest on the amount outstanding.
The Legal Ombudsman service is free of charge.